Art In the Park

We have online applications and payments this year!

PLEASE Read the following Instructions and Information

GOURMET FOODS: All items must be pre-packaged and available for off-site consumption! If you have an item that is normally prepared on-site and served, go back to the main page and fill out the 2012 Food Vendor application for the Food Court.
Questions:  HAA Vice President and Food Court Chairperson, Elizabeth Line: elizabethjline@aol.com or 520-803-0195.

Important: Each vendor must check in with the information booth before setting up. The booth numbers may change at the last minute due to many reasons.  This may keep you from moving after you set up.

Vendors: who have been in the show before are automatically accepted without being juried.  You will not be sent an acceptance letter.  You do not need an SASE. You can send in a photo that we may use in our advertisements.

First time entries: will be juried and they must send 5 photos of their work and an SASE. The photos will be returned at check in.  You will be sent an acceptance notice by email or with your SASE.

Describe your work: Please provide a simple description of all of the types of items you make and will sell in your booth. If you are new to the show, this description and the photos of your work are all that the jury gets to see.  We suggest at least 3-4 sentences, but no more than 2 paragraphs.  The quality of your photographs definitely has an impact on your acceptance, so make them a good representation of your work.

Booth Assignments: will be made in July.  Those members who have been in the show the longest will have preference if their application is in before July 1. We will make every effort to accommodate you, however, we do not guarantee placement.

Original art work only: Mandatory!  You are promising to sell only items made by you!  If you do not comply with this requirement, you will be asked to remove the items from your display and you may not be accepted into future Art in the Parks.  You may not sell art or prints by other artists.

Photographs: It cannot be emphasized enough that good quality photos that highlight all types of your hand-made items can only be a benefit to you.  All photos will be returned in the Vendor Packets provided at the HAA Information Booth during Art in the Park, or via a SASE provided by you, if you are placed on our Standby List.

Postmark:  Application packet in the mail by JULY 1, 2012.  All applications postmarked after that date may lose their priority choice of booth space, and go on our Standby List for available booths.

EXHIBIT SPACE: Space size is approximately 15 feet across and approximately 35 feet deep.  For safety reasons your vehicle must be parked in your space 30 minutes before the show opens and it must remain there until closing time.  Vendors may over-night behind booth space only if their camper or van does not impede the traffic alley behind booths.  The front 10 feet of your space must be reserved for your display and canopy; no vehicles can be parked in that space.  The fire lane may not be blocked at any time.  Please help us insure that both your booth and your neighbor’s booth can be seen by our customers. All exhibitors are expected to participate for the full two days.

Generators are not allowed.

If you use an RV Space with electricity you must use a heavy duty cord.  Be aware that the circuit may not handle air conditioning.

• Art in the Park and Huachuca Art Association, Inc., (HAA) is not responsible for loss or damage incurred during the event.  Security guards will be on duty from Friday evening to Sunday evening.  Nevertheless, you are responsible for possessions left at your site after closing hours.
• All exhibitors are expected to participate for the entire three days. Anyone packing up early will not be eligible to return.
• There will be no rain-dates and no refunds for No Shows.
• If your cancellation date is 30 days or less before the event, and is filled by another vendor, you may receive a refund.
• You will be responsible for the physical appearance of your booth area and expected to keep the area clean.  A tent of at least 10×10 with night and weather side closures is required.
• The State of Arizona mandates each exhibitor/booth will have an Arizona State Sales Tax number.  The HAA, prior to the show, will submit a list of these numbers to the State.  The responsibility for Sales Tax is between each vendor and the State of Arizona.  See Application Form Instruction Sheet and Hints for instructions on obtaining this number.
• Sierra Vista has an animal ordinance.  NO ANIMALS ARE ALLOWED IN THE PARK DURING SHOW HOURS. Due to this restriction and possibility of high temperatures with no electricity, please leave your pet at home.  If you decide to bring your pet, it must be kept inside your RV and cannot be in the booth area.
• Only non-profit sponsored food vendors, in the designated food area, can prepare food on site.
• Money changing (US dollar paper money for coins or bills) will be available at the HAA Information Booth on the main concourse.
• You may request to share a booth with another vendor, but unless you are a business that makes your art together under one business name each person must have a different tax ID number.
• Booth spaces are non-transferable.
• All decisions by the Art in the Park committee are FINAL.

HOURS OF THE SHOW:

Saturday 9:00 am to 5:00 pm

Sunday 9:00 am to 4:00 pm

_________________________________________________

Applying for Arizona Tax Number:  This is a Transaction Privilege Tax (Sales Tax) License issued by the State of Arizona (see http://www.revenue.state.az.us/FAQS/TPTFAQs.htm).

How do I apply or register a business with Arizona? You may obtain the Arizona Joint Tax Application (JT1) in person at one of our office locations or you may obtain it through The Arizona Department of Revenue web site. http://www.revenue.state.az.us/Forms/formsmenu.asp

Web Site:  www.revenue.state.az.us.  Select Forms, then Transaction Privilege (Sales).  If you want a Business License to participate in the Art in the Park only, select Form for Special Event Licensing.  If you are going to sell your merchandise at other events in AZ, select Business License Joint Tax Application.  Complete the Form and return to the Arizona Dept. of Revenue

Payment: If you wish to become an HAA member, you must put the Membership Application in the same envelope as the Art in the Park Application Form, check, photos, and SASE and mail to:  HAA/Art in the Park, P.O. Box 748, Sierra Vista, AZ  85636-0748.