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Copyright © 2010 Art in the Park, Huachuca Art Association. Sierra Vista, Arizona. All Rights Reserved.
PO Box 748, Sierra Vista, AZ 85636

Notice

IMPORTANT MESSAGE FOR ALL VENDORS REGARDING TENT SET-UP

Those of you who have done Art in the Park in Sierra Vista in the past probably know that, unlike in many other venues, you’ve always been allowed to use stakes to secure your tent. This year, however, due to sprinkler system issues, and a reduction in Park staff, the City Parks Department here has changed that policy. You will now be required to use weights instead. I’m sure for many of you, this change will not present a problem, but you’ll need to come prepared.  Others will have to plan ahead to come up with a weighting system that will work for them. There are many possible options, and there’s a wealth of information available online. Just google “tent weights” and you will find lots of products you can buy, as well as how-to’s on things you can make. Google “tent weights SoWa open market” for some excellent information on tent weight do’s and don’ts. “Tent weights Art Fair insiders” also has a lot of useful information. You might also go check out other fairs and farmers’ markets in your area and see what other vendors have done. Keep in mind that the recommended, and I’d say minimum, weight per tent leg is 40lbs. Some of the commercially available products don’t come up to that standard, so they would need to be supplemented. We will require that whatever you use, it will be set up so as not to present a tripping or toe stubbing hazard. For that reason, we are prohibiting cement blocks in any area where the patrons may be walking. And of course, nothing can be suspended high enough to fall down on anyone, or hang loose enough to bob around in a high wind. Many people use PVC pipe filled with cement because it’s inexpensive and unobtrusive, but those must be secured to the tent poles. Sandbags are another option. There are specially made sand bags that wrap around the tent legs and are clamped on, and there are plain old burlap bags full of sand that can be hung by ropes and attached to the tent legs.  We realize that for many of you, the problem will not be so much the bags, as the sand itself. That is why we have decided, for this year, to have free sand available at the Park, and we will also be ordering burlap bags that we can sell to you at our cost. You will have to fill up your own bags, but if you are not able to do that, we will have helpers available.  We will have sand trucks on site during the setup time on Friday, until about 5 PM.  If you expect to arrive later than that, you’ll need to arrange with another vendor to get the sand for you, or bring your own. And so that we will know how many bags to get, and how much sand to have available, you will have to contact us, no later than September 15, either by mail or by e-mail, and request a “sand/bag voucher”. Email to: Lhorningfa@q.com , and please put “Sand/bag Voucher” in the subject line. Or mail to: Liz Horning, 4445  S.Calle Encina, Sierra Vista AZ, 85650 , or Phone: 520-803-7157. We will need the name that was written on your application, and your business name. 

We hope to make it as easy as possible for everyone to conform to this new policy. It may take some extra inventiveness on your part, but we know you’re all a creative bunch, or you wouldn’t be doing Art in the Park in the first place.  See you in October,

Gary Shreve, President, HAA